How to Setup & Change Settings on a Printer?

This article shows how to print the network settings of the printer. This is also known as a Network Configuration Page or a LAN details page.

  • Make sure the printer is turned on, load two sheets of A4 or Letter-sized plain paper.
  • Press the Setup button. The Setup menu screen appears.
  • Select Device settings and press the OK button.
  • Choose LAN settings and press the OK button.
  • Select Print LAN details and press the OK button.

The printer starts printing network settings information.

Windows Computer File and Printer Settings Transfer

These instructions are meant to help save network printer settings when changing computers or transferring files to a new computer. These settings are part of the “Windows Computer File and Settings Transfer Instructions.”

  • Open the Start menu, search “Devices and Printers” and click that option.
printer settings
  • Right-click on the printer whose settings you’d like to save and click “Printer Properties.”
  • Press the PrtSc button to take a screenshot of the information in the general tab, open a Word document, and press Ctrl + V to paste the image.
    • Alternatively, you can record the “Port Name” and “Printer Name or IP Address” on paper.
  • Click on the “Ports” tab then the “Configure Port” button.
  • Close the printer settings windows and save your Word document (or keep your settings recorded in a safe place.)

How to Change Printer Device Settings?

To configure your printer device, click “Printer Properties” instead of “Printing Preferences” from the context menu after right-clicking a printer.

printer settings

The General tab of the Properties window provides information about the printer’s features and what drivers it’s using. You can change the printer’s name or add location details.

For example, you might want to enter a location like “Main Office” or “Second Floor Copy Room” so people can see exactly where a shared network printer is. The “Print Test Page” button here lets you quickly print a test page.

On the “Advanced” pane, you’ll even see an option that lets you choose when the printer is available.

  • People wouldn’t be able to print to the printer outside of your selected hours, which is especially useful if you’ve configured it as a network printer and don’t want people printing to it during off-hours.